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Friday, July 25, 2014
Current RFP's & City Jobs

JOB DESCRIPTION

JOB TITLE: City Clerk
DEPARTMENT: Business Office (City Hall)
SUPERVISOR: Mayor and/or City Administrator

 

JOB SUMMARY:

Serves as clerk to the Mayor and Council and manages the City's business office. City Clerk duties include preparing for and managing the functions of all Council meetings; recording actions in public meetings in accordance with Georgia State Law and parliamentary procedures; posting meeting notices and maintaining public records. Responsibilities in the Business Office include overseeing bill preparation and collection of property taxes and business licenses; preparing, supervising and conducting annual elections; overseeing the accounting, budgeting, cash management and personnel administration programs of the City. Serves as custodian of official City records and public documents. Duties are performed independently under general supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Prepares council agenda and coordinates the assembly of council packets for all council meetings.
  • Attends regular and special meetings of Mayor and Council.
  • Prepares and posts notices of public meetings and hearings and notifies the news media of scheduled meetings.
  • Researches, drafts and maintains ordinances and resolutions for City Council action.
  • Serves as chief deputy registrar for the City; duties involve maintaining the City's election records as required by State law; approving the City's final voter's list; accepting candidates' applications for Mayor and Council offices; preparing for and supervising annual elections.
  • Receives and responds to requests for information from the Mayor and Council, Jonesboro citizens and the general public.
  • Controls, inventories and monitors all public records and archives of the City.
  • Oversees the preparation of property tax bills and collections; monitors delinquent tax accounts; assists in setting annual mileage rate.
  • Supervises Business Office employees; evaluates, reviews progress and directs changes as needed; disciplines and counsels subordinates; makes recommendations to the selection, promotion, and termination of subordinates.
  • Works cooperatively with other department heads.
  • Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures.
  • Oversees the preparation of business licenses and collection of related fees
  • Approves applications for alcoholic beverages and business license, permits and contracts.
  • Oversees, supervises, and approves zoning and annexation applications, as well as applications for conditional zoning.
  • Assists with the preparation and review of the annual operating budget; conducts revenue projections for budget; schedules hearings, advertisements and meetings on the adoption of the budget to ensure compliance with local and state laws.
  • Serves as City treasurer; oversees investments and approves financial and accounting transactions; reviews monthly financial reports; approves invoices and signs checks.
  • Oversees activities of accounts receivable, accounts payable, payroll, purchasing, risk management and other functions of the business office.
  • Prepares weekly report on business office activities as needed.
  • Implements and oversees the City's records management system.
  • Maintains and updates the City Codebook; stays informed on code requirements.
  • Works closely with the City Auditor and Finance Director.
  • Other duties as assigned by the Mayor and/or City Administrator.

PERIPHERAL DUTIES:

  • Attends seminars and workshops related to City Clerks' duties and responsibilities.
  • Attends meetings representing the City on certain occasions.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS:

 

Education and/or Experience:

  • Bachelor's degree in business, public administration, or related field from an accredited college or university.
  • Five years of progressively responsible experience in municipal government administration, including considerable experience as a supervisor.
  • Any equivalent combination of education and experience is acceptable.

 

Knowledge, Skills, and Abilities:

  • Knowledge of standard policies, procedures, programs and services in municipal government.
  • Knowledge of administrative functions of a municipality including personnel, purchasing and financial management.
  • Knowledge of state laws, practices and procedures relating to public records and public meetings in local government.
  • Knowledge of business English and math.
  • Knowledge of modem office practices, equipment, methods and procedures.
  • Knowledge of government finance, personnel, purchasing practices in local government.
  • Knowledge of parliamentary procedures in Robert's Rules of Order.
  • Knowledge of State election codes.
  • Skill in effectively communicating, both orally and in writing.
  • Skill in establishing and maintaining effective working relationships with elected officials, co-workers, City employees, the general public, business and community leaders.
  • Skill in managing competing priorities on multiple projects.
  • Skill in operation of listed tools and equipment.
  • Skill in recording and transcribing minutes of public meetings.
  • Ability to plan, direct and supervise the work of subordinate personnel.
  • Ability to comprehend, interpret and explain adopted codes, ordinances and policies that relate to City operations and programs.
  • Ability to research and analyze detailed information, records and statistical data.
  • Ability to prepare clear, concise and accurate documents.
  • Ability to manage stressful situations.

OTHER REQUIREMENTS:

  • State of Georgia certification as a municipal clerk must be initiated upon assuming the duties of this classification.
  • Certification as a chief deputy registrar must be obtained within twelve months of employment with the City.
  • Must be able to manage multiple items at the same time; prioritize tasks; and meet recurring and period time constraints; must be able to maintain confidentiality.
  • Must be bondable by a surety company.
  • Certification as a notary public must be obtained after appointment to this position.
  • Possession of valid State of Georgia Driver's License (Class C) and a satisfactory Motor Vehicle Record (MVR).

TOOLS AND EQUIPMENT USED:

Typewriter, personal computer, including word processing, spreadsheet and data base software; 10-key calculator; telephone; copy machine; fax machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee sits in an office or computer room. The noise level in the work environment is usually quiet.

SELECTION GUIDELINES:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Salary commensurate with education and or experience.

All interested persons may download an application. Two forms are required for the application’s acceptance - the Employment Application and the Authorization for Release of Information. The completed application can be mailed or brought into:

City of Jonesboro City Hall
124 North Avenue
Jonesboro, Georgia 30236

The final day for acceptance of applications is August 1st, 2014 at 5:00 p.m.


JOB DESCRIPTION

POSITION: EXECUTIVE ASSISTANT for DEVELOPMENT
REPORTS TO: CITY ADMINISTRATOR/MAYOR
OVERVIEW:

This position is responsible for providing general administrative support to the City Administrator and /or Mayor in all areas of City Development.

EDUCATION & DIRECTLY APPLICABLE EXPERIENCE

High school diploma and seven to ten years directly related experience or,

Two years of college or Associate’s Degree and two to less than five years directly related experience or,

A Bachelor’s Degree and less than two years directly related experience

SUPERVISORY CONTROLS:

The work is performed under general supervision; the supervisor provides continuing or individual assignments by indicating generally what is to be done, limitations, quality and quantity expected, deadlines, and priority of assignments. The supervisor provides additional, specific instructions for new, difficult or unusual assignments including suggested work methods or advice on source material available.

The employee uses initiative in carrying out recurring assignments independently but refers deviations, problems and unfamiliar situations not covered by instruction to the supervisor for clarification and direction.

SUPERVISION GIVEN:

This position does not supervise any other positions

ESSENTIAL DUTIES:

  • Manages all special activities in the City; coordinates contacts, ensures proper advertising and communication with community entities.
  • Facilitates economic development of the city; oversees activities related to development and related historic preservation functions.
  • Promotes and oversees filming activities in the city.
  • Manages City website; updates website, keeping all information current; creates new features for the website.
  • Coordinates news releases for the City.
  • Manages the City’s planning process; develops land use and economic goals and objectives, plans capital projects, ensures public involvement in the process, coordinates the documentation of a city plan.
  • Screens citizen complaints and follows up with the proper departments.
  • Files/retrieves and maintains materials/data from department’s computerized and manual filing systems.
  • Manages rights-of way for the city; works cooperatively with consultants.
  • Administers the annexation process, including processing annexation petitions and meeting with the public to provide annexation information.
  • Composes and types correspondence, memoranda, reports, forms, etc.
  • Manages the grants acquisition process; works cooperatively with management and consultants to complete applications; prepares applications on as-needed basis.
  • Performs other duties, as assigned

KNOWLEDGE REQUIRED BY THE POSITION:

  • Knowledge of the developmental needs of the city.
  • Knowledge of city codes, policies and procedures.
  • Knowledge of federal regulations affecting city business, including ADA regulations.
  • Skill in coordinating the implementation of public policy.
  • Knowledge of urban planning principles and related laws.
  • Knowledge of zoning principles, laws and regulations.
  • Skill in utilizing a personal computer and various computer-aided design and other applications.
  • Skill in preparing and delivering presentations.
  • Skill in oral and written communication.

SPECIAL SKILLS REQUIRED:

  • Exceptional organizational skills
  • Ability to multi-task
  • Flexibility
  • Ability to interact successfully with a variety of audiences.

PHYSICAL REQUIREMENTS:

The work is mainly sedentary but may require some walking, standing, stooping, carrying of light items such as papers, books, and files.

Salary commensurate with education and or experience.

All interested persons may download an application. Two forms are required for the application’s acceptance - the Employment Application and the Authorization for Release of Information. The completed application can be mailed or brought into:

City of Jonesboro City Hall
124 North Avenue
Jonesboro, Georgia 30236

The final day for acceptance of applications is August 8th, 2014 at 5:00 p.m.