CITY OF JONESBORO

COUNCIL MEETING MINUTES

WORKSESSION

JUNE 7th, 2010

The City of Jonesboro Mayor and Council held the Regular monthly Worksession meeting on Monday, June 7^th, 2010. The meeting was held at 7:00 p.m. at the Jonesboro Police Station, 170 South Main Street Jonesboro, Georgia.

Council Present: Luther Maddox, Mayor

Clarence Mann, Councilmember

Roger Grider, Councilmember

Wallace Norrington, Councilmember

Joe Compton, Councilmember

Pat Sebo, Councilmember

Bobby Wiggins Councilmember

Staff Present: Janice Truhan City Clerk, and Interim Chief Dreeleon Scales

Mayor Maddox called the meeting to order.

HARDWARE R.F.P PROPOSAL:

• Mayor Maddox stated that the Hardware R.F.P. proposals are in the Councilmember’s package. Drew, Cal and Shawn from Expert Computers were present to answer any questions that Mayor and Council might have. Councilmember Sebo asked about a maintenance agreement that would take care of the equipment after it was installed. Drew stated that it is covered in the monthly helpdesk that the City is invoiced for. Drew stated that the installation of equipment will begin at the Police Department with the installation and organization of new wiring. Drew stated that they could work after normal business hours so as to not impact the Police Department. Councilmember Compton asked if this R.F.P. was a budgeted item. The Mayor stated ‘partially’, the server is budgeted and paid for out the City Hall budget. The remainder is paid for the grant, and D.E.A. funds, and that it is not necessary to touch reserves. Councilmember Sebo asked if GCIC is serviced by Expert. Interim Chief Scales reported that it was not. That is a completely different system. He further stated that cost of air cards will be around $10,000. and felt that the City should arrange for Wi-Fi.

Councilmember Wiggins brought up the bid price and asked what it covered. Drew referred to the cost breakdown page within the proposal submitted by Expert. The Mayor asked Drew to explain the server issues. Drew stated that the existing server is 7 – 10 years old, and recently went down a few hours until a new hard drive could be located. This took more time due to the age of the server. Ms. Truhan – City Clerk went into detail regarding the failed tape disc, how the server will not shut off unless it is unplugged, etc. Drew explained that the new server can handle 75 users. Drew further explained that the existing wiring for the equipment at P.D. was piece meal together and desperately needs replacement. Councilmember Sebo asked the ‘down’ time. Drew stated that Expert will work at P.D.’s discretion. The department will not experience the the system as being down. Councilmember Norrington asked the onsite computer repair service rate. Drew explained that the Helpdesk rate is $25.00 per hour or less. Interim Chief Scales wants to replace Toughbooks with cheaper durable laptops as the Toughbooks are a drain on the vehicle alternator. Drew stated that he would look into the alternator issue, but stated that at $979.00, the Toughbook is a good deal. Cal stated that he has not heard that the alternator is an issue. They handle Butts County and they have not had any issues. The Mayor thanked the Expert Computer staff for coming.

WATTERSON ROAD DRAINAGE EASEMENT:

• The Mayor stated that Mr. Tommy Newsome has an update for Council regarding Drainage Easement at Watterson Road. Mr. Newsome stated that we could try to adjust the easement to as small as possible. Fincher will have the modification for his meeting the following day. The Mayor brought up condemnation and the legal fees involved. Mr. Newsome said that he and Councilmember Norrington will be going out to get folks to sign and will request donation of easements. Councilmember Norrington asked how we can make the ditches on Spring Street look good again, spruce them up. Mr. Newsome explained that there is a new Geo Tech fabric that is being used, gravel, rip rock and the fabric retards growth and is designed for low maintenance. The Mayor stated that it is up to the City to keep up the ditches if we have the easements.

STREETSCAPE PHASES I AND II:

• The Mayor stated that the Streetscape contractors started on March 28^th, 2010 and are moving away from Spring and moving south down Main Street to Mill. Mr. Newsome explained that a letter was sent to business owners explaining the buildings and parking. The Contractor can do 35ft at a time instead of 10ft and has obtained GDOT’s approval to do so. Working with Historical Jonesboro on pavers in downtown. Mr. Newsome met with the Historic Society and discussed 3 – 4 different brick bays. Blanks will be used in

Lieu of bricks until October 2010. The pavers are put in after all sidewalks, lighting, milling and then the cross walks are complete.

The Mayor addressed Phase II. Letter was received from GDOT. Mr. Newsome stated that there are two outcomes for Phase II. If we can get on the agenda and all Phase II

Prepatory work is complete we have the potential for grant funds (ERRA & 1230). Stimulus came with Phase I and GDOT de-authorized the #1230 funds. David Haynes at A.R.C. said that we can get reallocated for Phase II. If the ERRA funds are not used by September 1^st, 2010, they are gone. We are currently working on Right of Ways and Construction plan mods. Option 1 is that the City funds, Option 2 are the ERRA funds. The Mayor stated that ERRA funds are 100% funding, the 1230 funds are 80/20. We have most Right of Ways. The Mayor called for questions. Councilmember Norrington asked if the Streetscape was broke into three Phases and why can’t we put Phase II and Phase III together. Mr. Newsome stated that he wishes we could, but from the ‘time’ standpoint there is not enough time to get them both ready. Mr. Newsome held plan reviews with GDOT. Mayor Maddox stated that Phase III is side streets I.E. Smith and Mill Streets. Mr. Newsome stated that we had the right to the funds needed for Phase II. Councilmember Mann stated that JJ and G were paid over ½ million. The plans are all drawn, why are we going back and reviewing. Mr. Newsome stated that the plans are incomplete; there is no permitting, no plans for running utilities, no Environmental clearance from GDOT, plan problems on North Main Street and issues not dealt with.

ORDINANCE FOR HEALTH REGULATIONS:

· Mayor Maddox stated that the Ordinance for Clayton County Health regulations mirror Clayton County. Councilmember Wiggins stated that at the last CCMA meeting they should be adopted County Wide. This ordinance will make it so that Health violations match Clayton County code

CHAPTER 38 – FIRE PROTECTION:

· Mayor Maddox informed Council regarding Chapter 38 – Fire Protection, and stated that we agreed 45 days within contract. Councilmember Grider stated that the last stumbling block was Clayton County to approve the lease.

HOTEL/MOTEL RESOLUTION:

· Mayor Maddox Council regarding the Hotel/Motel Resolution #66-172, was with Sunny Purdue waiting on him to sign.

CUB SCOUTS:

· Mayor Maddox discussed Cub Scouts selling cokes and bottled water on Courthouse lawn. He asked for Council’s opinions. All were in favor but no vote taken.

FOURTH OF JULY PARADE:

· The 3^rd Saturday of July – The 4^th of July parade will be held the 3^rd and is sponsored by the Jonesboro Masonic Lodge with the barbecue. The Mayor stated that Masonic Lodge needs to go by City Hall for a permit. The route will be Government Circle to Courthouse Way and the parade will probably last thirty minutes.

ARC COMPENSATION & CLASSIFICATION STUDY:

· The Mayor discussed the ARC Compensation and Classification study proposal. This will give us a starting point. Councilmember Grider stated that this will eliminate bias.

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LUTHER W. MADDOX – MAYOR JANICE TRUHAN - CITY CLERK